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Home > Calendar of Events > Special Events Application

Special Events Application

CITY OF BUFFALO
2012 Special Events Application
Special Events Office
65 Niagara Square, Room 226
Buffalo, New York 14202
(716) 851-6508
SpecialEvents@city-buffalo.com

The City of Buffalo hosts over 500 special events each year. We are proud of the many diverse, popular, safe, and family-oriented events that take place in the “City of Good Neighbors”. As we strive to better serve the citizens of Buffalo, as well as those who visit, the administration and coordination of special events continues to be a priority. We also strive to make special events more environmentally friendly in order to preserve and enhance the beauty of our city.

Instructions

The Special Events Advisory Committee is composed of officials that directly oversee all aspects of the coordination of special events. In order to assist this Committee in reviewing requests for special events, please complete the attached Special Events Application and applicable supporting documents and submit to Special Events Office at least 90 days prior to the event.

Sponsor Responsibilities
  1. Submit the following to the Special Events office:
    a.    Special Events Application (be sure to sign application as well as Hold Harmless Agreement).
    b.    Event Requirements Form.
    c.    Map or diagram of the location of the event.
    d.    Any outstanding evaluations or accounting from previous year’s event if applicable.
    e.    Copy of current year project budget.
    f.     Copy of Certificate of Insurance naming the City of Buffalo as additional insured at the above address if utilizing a City owned venue.
    g.    Copy of event security contract
    h.    Application Fee of $200. Payable to the City of Buffalo
  2. Additional Permit and License Information:
    a.    This packet includes the all of the potential departmental permits needed for hosting an event in the City of Buffalo. All City and County permits are included for your convenience.
    b.    Sponsor is responsible for obtaining, completing and submitting all additional permits or licenses that may be required for a particular event.
    c.    It is the responsibility of the event organizer to provide the City of Buffalo permit office (room 301) with a list of approved vendors at least 30 days in advance. It is also the responsibility of the event producer to make sure all vendors have applied for the required temporary stand and Erie County Health Department permits.
Committee Contacts
Venue/Purpose
Buffalo Parks Department
(716) 851-9670 Arlene Mustafa
 
All City of Buffalo Parks Dept. properties
Buffalo Olmsted Parks Conservancy
(716) 609-6475 Kevin Hanna
 
Parkside Lodge, Cazenovia Casino, Delaware Park’s Marcy Casino and Rose & Japanese Gardens
 
Buffalo Place
(716) 856-3150 Morgan Smith
 
Main Street including Lafayette Square and Erie Canal Harbor/Central Wharf
Erie County Health Department
(716) 961-6805 Marilyn Tuberdyck,
Supervising Public Health Sanitarian
 
Events selling, serving or preparing food
New York State Department of Health
(716) 847-4391
 
Events with attendance of 5,000 or more
New York State Liquor Authority
(716) 847-3001
 
Events serving or selling beer, wine or liquor
Buffalo Police Department Traffic Unit
(716) 851-4411 Debbie Reilly
or 851-4538(to leave a message)
 
Race, walk, parade, procession or motorcade
Buffalo Public Works, Parks & Streets
(716) 572-3638 Vincent Lopez
Fax: 851-6568
 
Sanitation including garbage totes, trash disposal and recycling
 
Erie Basin Marina
(716) 851-5389
Fax: 851-6507
 
Erie Basin Marina pre-permission for usage
 

NOTE: APRIL 15, 2012 – CHANGES HAVE BEEN MADE TO THE FOLLOWING:

3) 2012 SPECIAL EVENTS APPLICATION, PAGE 2/3, THE HOLD HARMLESS AGREEMENT
7) COUNTY OF ERIE DEPARTMENT OF HEALTH
11) CITY HALL APPLICATION & PERMIT
12) PARADE MOTORCADE PERMIT

If you have a hard copy of any of these three forms that was printed prior to April 15, 2012, please print and complete the updated versions before submitted your application.

All Special Events Forms

  1. 2012 Calendar Registration Application
  2. 2012 Fee Schedule
  3. 2012 Special Events Application
  4. 2012 Special Events Garbage/ Recycling Tote Request Form
  5. Amusement License Application
  6. County of Erie Department of Health
  7. Do Not Stand Sign Application
  8. Erie Canal Harbor/Canalside Application and Permit
  9. Lafayette Square Application and Permit
  10. City Hall Application and Permit
  11. Parade Motorcade Permit
  12. Propane Permit Application
  13. Sponsor Post Event Accounting
  14. State of New York Department of Health Application Reminder
  15. Temporary Stand Exhibitor License Application
  16. Temporary Street Closing Permit
  17. Tent Permit Application